No Dirt Pty Ltd WHS Policies 2018

The policies contained in this manual apply to all workers, while they are present in any building, facility or grounds owned, occupied or managed by No Dirt Pty Ltd irrespective of their employment relationship with No Dirt Pty Ltd, inclusive of workers, contractors, workers of contractors, volunteers, work experience students or other persons.

The content of this Policy Manual has been aligned with key elements from:
AS/NZS 4801
OHSAS 18001
Work Health and Safety Act 2011
Work Health and Safety Regulations 2011

No Dirt Pty Ltd recognises its moral and legal responsibility to provide a safe and healthy work environment for workers, contractors and workers of contractors, clients and visitors to site. This commitment extends to ensuring that operations do not place the local community at risk of injury, illness or property damage.
Our WHS objective is to actively work towards elimination of injuries and fatalities. Our target is to have a (0%) annual reduction of all injuries and incidents.
Responsibilities
Management are committed to:
• Integrating WHS into all aspects of No Dirt Pty Ltd operations
• Doing everything reasonably practicable to ensure the health, safety and welfare of its workers while they are at work
• Compliance with legislative requirements, current industry WHS standards and co-operation with Regulatory bodies, as far as is reasonably practicable
• Identifying any hazards in the workplace that may be a risk to health and safety and eliminating or controlling those hazards
• Exceeding legislative requirements and aiming for best practice systems of work
• Measurable targets to ensure continued improvement reflected in accountability/key performance indicators at all levels
• Provision and maintenance of a work environment that is safe and without risks to health
• Consultation with workers and other parties to improve decision-making on WHS and environmental matters
• Development, implementation and review of written safe work procedures
• Distribution and communication of safety information and safe work procedures
• Information, training and supervision to workers contractors, clients and visitors to ensure safety
• Support and assist workers in effective injury management and rehabilitation
• Review and assessment of WHS policies
Workers are expected to:
• Take reasonable care for the health and safety of themselves and others at work
• Co-operate with No Dirt Pty Ltd to enable compliance with WHS legal obligations
• Participate in consultative arrangements
• Assist management to meet WHS targets/key performance indicators
• Participate in return to work programs
• Comply with all reasonable instructions from managers in relation to health and safety issues at work
• Ensure that they know how to use equipment safely and that they use all equipment in a correct manner

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
SafeWork Australia (2011) Work Health and Safety: Consultation, Cooperation and Coordination Code of Practice.

Aim
Discrimination and Harassment are unlawful under State and Federal legislation and No Dirt Pty Ltd is committed to the principles of equal employment opportunity and to putting procedures into place to effectively deal with complaints of discrimination and harassment.
Policy
No Dirt Pty Ltd will meet its obligations under the legislation by implementing procedures to ensure that no persons are discriminated against because of the following:
• Sex
• Marital or parental status
• Race
• Age
• Impairment
• Religion
• Political belief or activity
• Trade union/industrial activity
• Lawful sexual activity
• Pregnancy or breastfeeding
• Physical features
• Direct or indirect discrimination against someone who is associated with any of the above

No Dirt Pty Ltd will not tolerate unfavourable treatment because of a protected personal characteristic including:
• Refusing employment
• Setting unfair terms of employment
• Denying or limiting access to promotion, transfer, performance bonus pay, training or any other benefits
• Sacking, retrenchment or demotion
• Unreasonable workplace policies/practices that are difficult for an worker to comply with because of their personal characteristic compared to other workers
No Dirt Pty Ltd will ensure prompt action, observe the principles of natural justice, is taken if any worker feels they have been discriminated against.
Non-compliance with this policy will result in disciplinary action and workers may be legally liable for breaches of State and Federal Anti-discrimination/Equal Opportunity laws.

References:
WHS Act and Regulations 2011
Anti-Discrimination Act 1977
Equal Opportunity and Human Rights Commission – Information for Employers

No Dirt Pty Ltd is committed to the development and implementation of a WHS Management System and understands the importance of evaluating the WHS Management system to ensure it is effective.
Objective
No Dirt Pty Ltd will establish an annual audit program to identify any areas for improvement and embrace any legal obligations that may arise from inspections undertaken by Regulatory bodies.
Policy
No Dirt Pty Ltd will implement the following:
• In-house inspections as required
o Pre-operational
o Daily
o Weekly
o Monthly
o 6 monthly
o 12 monthly
• Routine maintenance programs
• Internal audits
• External audits
• Health Surveillance Monitoring where required
• Resourcing for Inspections by Regulatory bodies

Audits to evaluate compliance will be undertaken in line with:
• Legal obligations
• WHS Act & Regulation 2011
• No Dirt Pty Ltd WHS policies and procedures
• AS/NZS 4801: Occupational Health and Safety Management Systems
• OHSAS 18001:2007 Occupational Health and Safety Management Systems Requirements

Results of audits/inspections will be analysed, corrective actions identified and rectified in a timely manner.

Results of audits, inspections and any corrective actions will be communicated to workers and relevant contractors.

Regular meetings will take place with Senior Management to report on progress of Corrective Actions and to identify trends/areas for improvement.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

WHS legislation requires a Person who conducts a business or undertaking (PCBU) to consult with their workers and other relevant duty holders on matters that will or are likely to directly affect their health and safety. No Dirt Pty Ltd recognises the benefits that regular and effective communication/consultation can produce and is committed to fulfilling this duty.

Objective
Ensure formal consultation, cooperation and coordination methods are established so workers and other duty holders, such as contractors (and workers of contractors) are aware of health and safety matters relevant to them.
Policy
No Dirt Pty Ltd will establish the following AGREED consultative arrangements in line with State legislative requirements:
• Health and Safety Committees and regular meetings
• Work Groups
• Elected Health and Safety Representatives
• Regular toolbox/safety meetings with WHS as a standing agenda item

Further to this, consultation will take place in the following ways:
• Formal Inductions
• Training
• Information on hazards and the existing WHS Management System
• Emergency Response
• WHS meeting minutes displayed
• Incident investigation and corrective actions
• Results of WHS evaluations including audits, non-conformances
• Review of WHS objectives
• Safe Work Procedures, Safe Work Method Statements
• Risk Assessments, Risk controls and feedback regarding long-term controls
• Safety Data Sheets (SDS), product safety sheets, operating manuals etc.
• Reporting and keeping records in line with legislative requirements

No Dirt Pty Ltd will make every effort to ensure that the above information will be modified for languages other than English and persons with learning disabilities as relevant.

Consultation will be timely and allow for relevant persons to contribute their views and feedback. Feedback will be considered during hazard identification, risk assessment and implementation of risk controls.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
SafeWork Australia (2011) Work Health and Safety: Consultation, Cooperation and Coordination Code of Practice

All contractors, sub-contractors and workers of contractors, engaged to perform work on No Dirt Pty Ltd premises or other nominated locations, are required to comply with relevant Legislation, Standards, Codes of Practice, No Dirt Pty Ltd’s health and safety policies, procedures and programs and to maintain current public liability and workers compensation insurance.
Objective
To incorporate WHS requirements into every stage of contractor selection, approval, work processes and completion.
Policy
No Dirt Pty Ltd will allocate responsibilities as follows:

• No Dirt Pty Ltd Contract Managers:
o Review WHS considerations for job
o Review contract to ensure WHS requirements are met, including any additional controls
• No Dirt Pty Ltd Site Management:
o Induction for contractors
o Permits to work
o Licenses, competencies
o Safe Work Method Statements
o Hazard identification, risk assessments and risk controls
o Supervision
• Contractor:
o Evidence of WHS management system in place
o Evidence of licenses, training and competency to perform work
o Development and implementation of Safe Work Method Statements and hazard identification, risk assessments and risk controls
o Compliance with above
o Compliance with WHS legislation, site rules and participate in government inspections where required
o Participate in site WHS/toolbox meetings and site consultative arrangements

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
SafeWork Australia (2011) Work Health and Safety: Consultation, Cooperation and Coordination Code of Practice

No Dirt Pty Ltd is committed to providing a work environment for its workers, clients and visitors that is safe and without risks to health and safety. The misuse or abuse of alcohol and other drugs represents a significant problem to both PCBUs and workers in terms of workplace incidents/near misses, absenteeism and other individual costs.
Objective
A work environment in which the safety and performance of workers is not adversely affected by the use of alcohol or other drugs.
Policy
Workers must not perform work duties under the influence of alcohol or any other drug, except where the drug is legally prescribed by a registered medical practitioner for the purposes of treating a medical condition.
Work duties include:
• Presenting at the workplace or off-site job
• Operating plant or equipment
• Use of company vehicles

Where a worker is on prescribed medication that may impair their judgement or performance, they must notify their supervisor and work will be modified to accommodate impairment.

Possession of, use, distribution or sale of alcoholic beverages or illegal drugs on the premises of No Dirt Pty Ltd, is not allowed.

On occasion, No Dirt Pty Ltd will host social functions, where the Managing Director may permit limited alcohol consumption. At these functions, people must always remember they are representing No Dirt Pty Ltd and must conduct themselves in an appropriate manner.

Where a worker presents for duty and appears not to be in a fit state to carry out their normal duties No Dirt Pty Ltd reserves the right to remove the worker from the work site and seek advice from a medical practitioner on the worker’s fitness for duty.

Supervisors and workers are obliged to ensure that no person commences or continues duty if that person appears affected by alcohol, illegal drugs or medication that may lead to a health and safety risk.

Confidentiality is to be strictly observed in these matters.

A breach of this policy will lead to disciplinary action and may result in the termination of employment.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Aim
No Dirt Pty Ltd has an obligation to provide and maintain a safe environment for all people at the workplace, whether they are workers or not. No Dirt Pty Ltd is committed to the development of an Emergency Management Plan (EMP) to ensure an effective response to an emergency.
Policy
No Dirt Pty Ltd will determine likely emergency situations and develop and implement an EMP for action in the event of an incident or situation that could pose a threat to life, health or property. Including:
• Fire and/or explosion
• Dangerous chemical release
• Medical Emergency
• Bomb Threats
• Violence or Robbery
• Other relevant matters based on the nature of the work, hazards, size and location and number and composition of persons at the workplace
The EMP will ensure the health and safety of persons by including the following:
• Written instructions to ensure emergency service organisations are contacted at the earliest opportunity
• Written instructions for specific emergencies
• Site Plan displayed and accessible to all persons on site
• Evacuation procedures and assembly points clearly marked
• Alert /Warning Alarms/Systems
• Emergency Exits well lit and clear of obstructions
• Fire Protection that is accessible and in working order
• SDS for all chemicals accessible and current
• Trained First Aid personnel and First Aid equipment
• Roles/Responsibilities, such Area Wardens
• Specialised training
• Specific procedures for mobility impaired persons
• Contact details for Emergency Services
• Reliable and functional communication equipment
• Instructions for notifying relevant Authorities
• Involvement with Emergency Response Organisations and neighbours as relevant

The EMP will be reviewed and tested at least … (insert time-frame as suitable for the risks at your workplace………………to ensure its effectiveness.
Insert a building plan specific to your business
Insert a photograph of your evacuation assembly point

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Aim
No Dirt Pty Ltd is committed to conducting our business in an environmentally aware and responsible manner. We seek the co-operation of our workers and business partners in ensuring our organisational practices are conducted with minimal environmental impact.
Objective
To work with workers, contractors, visitors and business partners to achieve compatibility between economic development and the maintenance of the environment to minimise harm.
Policy
No Dirt Pty Ltd will endeavour to minimise impact on the following:
• Atmospheric emissions
• Site contamination and spills
• Noise Emission
• Damage to flora and fauna
• Storm water management
• Unnecessary energy consumption

To fulfill this commitment, No Dirt Pty Ltd, will observe all environment laws and promote environmental awareness among all workers to increase understanding of environmental matters.
No Dirt Pty Ltd will actively take part in the following:
• Assess Eco-footprint to identify environmental impacts and move towards more sustainable practices
• Identify waste streams and options for effective waste management
• Improve purchasing (buy recycled materials, reduce waste, use less harmful/volatile chemicals)
• Improve storage (reduce quantity, waste and spills, reduce odours by keeping containers closed)
• Conserve energy (Eco-friendly lights, turn lights off, emergency efficient equipment, greener fuel sources – such as LPG and methane)
• Conserve water (install water saving accessories, repair leaks)
• Preserve waterways (clearly mark and protect storm water drains)
• Emergency planning and spill response
• Seek appropriate licenses/permits from State Environmental Protection Agencies and other relevant Authorities
• Improve education/awareness
• Notify relevant authority in the event of a major environmental impact

References:
WHS Act and Regulations 2011
EPA Victoria – ECO footprint – Managing Impact on the Environment
EPA Victoria – Sustainable Business and Industry
WorkSafe Victoria – Sample Environmental Policy

No Dirt Pty Ltd is committed to protecting the health, safety and welfare of our workers. We believe that fatigue can cause the potential for fatalities or serious injuries to workers, contractors, visitors or members of the public and as such, are committed to the effective management of fatigue risks.

Objective
To identify and reduce risks in relation to fatigue and to provide adequate resourcing to prevent fatalities, injury or illness caused by fatigue.

Policy
No Dirt Pty Ltd will:
• Develop and implement a documented Fatigue Management Plan (FMP) in the following situations:
o Overnight shifts
o Potential for extended shifts
o Worker shifts that could exceed 48 hours in a consecutive 5 day period (including unplanned, on-call or emergency work)
o Workers do not have a minimum of 2 days in a row without working in any 7 day period
o Where fatigue has been identified as a potential health and safety risk
• FMP will be developed in consultation with relevant persons and include the following:
o Allocation of responsible persons
o Allocation of resources (including financial and personnel) to implement FMP
o Identification of risk factors for fatigue. Including:
 Mental / physical demands of work
 Work schedules and planning
 Environmental factors
 Commute times
 Work/home life balance / constraints
 Existing health conditions that may contribute to fatigue
o Assessment of risk
o Development and implementation of suitable controls
o Training for all relevant persons in importance and use of controls
o Review of exposure standards and PPE requirements for extended work times
o Review and audit of controls
• Adequacy of the FMP will be reviewed every 6 months, or if an incident or near miss occurs in relation to fatigue. The FMP will then monitored and reviewed accordingly

References:
WHS Act and Regulations 2011
Safe Work Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
NSW Government (2009) Fatigue Management Plans: A practical guide to developing and implementing Fatigue Management Plans for the NSW Mining and Extractions Industries.

First aid is the provision of initial care for an illness or injury and generally consists of a series of simple and in some cases, potentially life-saving techniques that can be done with minimal equipment. No Dirt Pty Ltd has a moral and legal obligation to provide first aid services to workers, contractors and visitors.
Aim
To minimise the negative effects of an incident/injury by providing First Aid resources and trained First Aid Officers (FAO’s).
Policy
No Dirt Pty Ltd will ensure the provision of a prompt, coordinated First Aid response in the following ways:
• Meet and/or exceed legislative requirements
• Identify and assess the potential for an injury/incident occurring by:
o Observing tasks/work performed/work environment
o Consulting with workers/Health and Safety Representatives/Officers
o Reviewing near misses and past injury reports
o Reviewing MSDS for hazardous chemicals
o Other means as necessary
• Determine suitable resources based on the nature of the work, hazards, size and location and number and composition of persons at the workplace
• Specify minimum requirements based on risk. For example:
o Type, contents and number of kits
o Number and location of FAO (including remote locations)
o Provision of First Aid rooms and specialist kits
• Advertise location of First Aid Kits, Rooms
• Advertise location and contact details for FAO’s
• Regularly audit contents of kits and contact details
• Document all treatment, injuries and illness
• Appointing, training and replacing FAO as required
• Ensure FAO’s:
o Receive adequate training from Registered Training Organisation
o Able to perform First Aid duties
o Willing to provide First Aid treatment as required

References:
WHS Act and Regulations 2011
Safe Work Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
St John’s Ambulance – First Aid Information

Aim
No Dirt Pty Ltd is committed to providing a safe environment for workers, contractors, visitors, members of the public and the environment in relation to hazardous chemicals.
Objective
No Dirt Pty Ltd will ensure that hazards associated with the use, handling, generating, storage and disposal of hazardous chemicals are identified, assessed and controlled as far as reasonable.
Policy
No Dirt Pty Ltd will ensure a systematic approach to managing health and safety risks associated with hazardous chemicals. Consideration will be given to the properties of the chemicals, physical reactions and health effects, nature of work and other plant or structures that may cause adverse reactions with the hazardous chemicals.

No Dirt Pty Ltd will implement a system to manage all hazardous chemicals to include:
• Register of hazardous chemicals
• Legislative requirements for quantities:
o Manifest
o Placarding
• Consultative approach to risk assessments
• Suitable storage facilities
• Substitution with less hazardous chemicals where possible
• Access to Information:
o Correct Labelling
o MSDS (accessible and current – within 5 year issue date)
o Safe Work Instructions
o Results of risk assessments
o Training and Supervision
• Responsible persons
• Health monitoring
• Suitable Personal Protective Equipment
• Regular audits of system

No Dirt Pty Ltd will ensure risk controls are reviewed if there are changes to SDS, health monitoring results indicate exposure, atmospheric monitoring reveals concentrations have exceeded the exposure standard for the chemicals and at least every 5 years.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) Managing Risks of Hazardous Chemicals in the Workplace: Code of Practice

No Dirt Pty Ltd is committed to preventing injuries caused by manual tasks through the identification of hazardous manual tasks and implementation of suitable risk controls.
Objective
No Dirt Pty Ltd will endeavour to eliminate or reduce the number and severity of injuries caused by hazardous manual tasks by implementing procedures to manage hazards and the associated risks arising from hazardous manual tasks.
Policy
No Dirt Pty Ltd will take a consultative approach to manage risk associated with hazardous manual tasks. Steps include:
Identifying hazardous manual handling tasks:
o Discomfort surveys
o Observing tasks
o Breaking tasks down where required
o Seeking worker input
• Hazardous tasks can include use of force (high or sudden, repetitive, or sustained), repetitive movement and sustained or awkward postures
• If risk is well known and controls are generally accepted and available, a risk assessment will not be undertaken
• If a risk assessment is required, it will be documented and take the following risk factors into account:
o Duration and frequency
o Forces exerted
o Sources of risk (such as layout of workplace, loads, tools, systems of work, environment)
• Implement controls using a hierarchy of controls. Example:
o Eliminate task
o Substitute for less hazardous options
o Isolate persons from risk
o Use engineering controls
o Develop procedures and administrative controls
o Provide Information, training and instruction
• Review risk controls whenever:
o Control is no longer effective
o Before any change likely to introduce new or different hazards that current controls will not adequately address
o A new hazard or risk is identified
o Results of consultation indicate a review is needed

References:
WHS Act and Regulations 2011
Safe Work Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
Safe Work Australia (2011) Hazardous Manual Tasks: Code of Practice

No Dirt Pty Ltd acknowledges that it has specific obligations under WHS legislation to undertake Health Surveillance if workers may be exposed to hazardous chemicals and processes which have the potential to result in disease or adverse health effects upon exposure. Occupational health hazards requiring Health Surveillance may include, but are not limited to: noise, hazardous chemicals, dangerous goods, fumes, dusts, gases and pathogens.

Aim
To reduce the risk to workers from adverse exposure to physical hazards and hazardous chemicals, by providing a framework to conduct and monitor Health Surveillance in the workplace.

Policy
No Dirt Pty Ltd will ensure that Health Surveillance is carried out if:
o A worker is carrying out on-going work using, handling or storing hazardous chemicals and there is a significant risk to the worker’s health because of exposure to a designated hazardous chemical, as described in the WHS Regulation 2011
o If valid techniques are available to detect the effect on the worker’s health or a valid way of determining biological exposure to the hazardous chemical is available and it is uncertain, on reasonable grounds whether the exposure to the hazardous chemical has resulted in the biological exposure standard being exceeded
o If it identified that workers may be exposed to noise levels in excess of the relevant Exposure Standard.
The following tasks will form the framework to identify the need to conduct Health Surveillance and the process involved with the conduct and monitoring of Health Surveillance:
o Identification of situations where a worker may have on-going exposure to hazardous chemicals and/or hazardous processes that may have a negative impact on their health
o Assessment of the extent of the risk associated with the work
o Establishment of control measures using the hierarchy of controls
o Establishment of a process for monitoring the health of workers, as per the relevant WHS Legislation and Australian Standard
o Regular consultation with workers who are required to participate in Health Surveillance, or who work in situations where their health may be negatively affected by on-going work with hazardous chemicals and/or processes
o Documented systems to monitor and evaluate the effectiveness of the risk control measures.
References:
WHS Act 2011
WHS Regulation 2011
SafeWork Australia (2011) Managing Risks of Hazardous Chemicals in the Workplace: Code of Practice
Guidelines for Health Surveillance [NOHSC: 7039(1995)]

No Dirt Pty Ltd acknowledges that it has specific obligations under WHS legislation to manage the risks of hearing loss associated with exposure to noise at the workplace.

Aim:
To assist No Dirt Pty Ltd to comply with relevant WHS legislation, including Codes of Practice in respect to Hearing Protection and Audio-metric Testing by having systems in place to:
• Ensure the noise a worker is exposed to at the workplace does not exceed the Exposure Standard for noise of 85dB averaged over eight (8) hours
• Provide audio metric testing to a worker who is frequently required to use personal hearing protectors to protect the worker from hearing loss associated with noise that exceeds the exposure standard.

Policy
The following tasks will form the framework to identify and mitigate risks in respect of noise and hearing loss:
• Identification of situations where a worker may be exposed to noise exceeding the Exposure Standard
• Assessment of the extent of the risk associated with the work in respect of hearing loss
• Establishment of noise monitoring systems and interpretation of noise monitoring results
• Establishment of control measures using the hierarchy of controls
• Regular consultation with workers who are exposed to noise at the workplace
• Documented systems to monitor and evaluate the effectiveness of the risk control measures.

A noise assessment should be done by a competent person in accordance with the legislative requirements of the Code of Practice and the procedures outlined in the relevant Australian Standard.

If Audio-metric testing is required it will be carried out in accordance with the requirements of the WHS legislation, including the Code of Practice: Managing Noise and the Prevention of Hearing Loss in the Workplace.

The personal information of individual workers, including medical reports and Audio-metric Testing results will remain confidential at all times between the relevant senior manager and the individual worker. Workers will be given the results of Audio-metric Testing accompanied by a written explanation of the meaning and implications.

References:
WHS Act 2011
WHS Regulation 2011
Code of Practice: Managing Noise and the Prevention of Hearing Loss in the Workplace
AS/NZS 1269.1 Measurement and assessment of noise omissions and exposure

No Dirt Pty Ltd is committed to reducing the impact and severity of incidents in the workplace.
Objective
No Dirt Pty Ltd will identify and record all WHS incidents, whether or not these cause injury or damage, to ensure potential for harm is minimised and to prevent recurrence.
Policy
An incident can include injury, illness, fatality, near miss or dangerous occurrence.
No Dirt Pty Ltd will ensure the provision of coordinated Incident reporting by implementing documented procedures for:
• Emergency Response and harm minimisation action
• Notification to relevant Authorities for serious incidents/dangerous occurrence
• Incident reporting
• Responsible persons
• Incident investigation
• Consultation with relevant persons (confidential where applicable)
• Identification of root causes
• Corrective and Preventative Actions
• Review of effectiveness of corrective/preventative actions
• Regular review of all incidents to identify any trends
• Report and action identified trends
• Meet legislative requirements for record keeping
Comprehensive Incident Reporting and Incident Investigation forms will be provided.

References:
WHS Accident Compensation Legislation
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Aim
No Dirt Pty Ltd relies on Internet and Electronic Mail (Email) to increase our efficiency and enhance communication. Workers are requested to use good judgement and integrity when using the services provided by No Dirt Pty Ltd. Abuse of the Internet and Email system can lead to threats to company security, privacy of staff and legal liabilities.
Objective
No Dirt Pty Ltd has an obligation to record incidents and notify serious incidents and dangerous occurrences as prescribed in WHS legislation. No Dirt Pty Ltd has a system in place to identify and record all WHS incidents, whether or not these cause injury or damage, to ensure potential for harm is minimised and to reduce the potential for recurrence.
Policy
This policy is to be implemented in conjunction with Anti-discrimination and Harassment, and Code of Conduct Policies at No Dirt Pty Ltd.
Administrators have access to everything on the computer network, even when passwords are used. All emails, sent and received, remain the property of No Dirt Pty Ltd.
The following activities are prohibited when using Internet and Email services provided by No Dirt Pty Ltd:
• Promoting personal, business and commercial gain not related to No Dirt Pty Ltd
• Sending/receiving or accessing illegal or offensive materials (including pornography, profanity, violent, or other materials that constitute harassment under the Human Rights and Equal Opportunity Commission)
• Any materials that violate copyright laws
• Anything that interferes with ability of others to perform their work duties
• Sending/uploading sensitive information under Freedom of Information Act
• Chain letters, anonymous messages (threatening or otherwise)
• Downloading files without the express permission of Management/IT
If a worker receives prohibited materials, they must:
• Inform Management
• Reply to sender to inform them of the breach of company policy and ask that no further such material is to be sent

No Dirt Pty Ltd randomly monitors Internet and Email activities. Evidence of misuse will be recorded and reported to Management.
Any worker who does not comply with this policy will be subject to disciplinary action and possible termination of employment.

References:
WHS Act and Regulations 2011
Australian Government – Office of Privacy Commissioner – Guidelines on Workplace Email, Web Browsing and Privacy

No Dirt Pty Ltd is committed to providing a safe and healthy workplace for workers, contractors and visitors that embraces opportunities to improve knowledge about new legislation and best practice solutions.
Objective
No Dirt Pty Ltd will proactively seek out advice, education and industrial knowledge to foster continual improvement in WHS systems and updates of relevant legislation.
Policy
No Dirt Pty Ltd will endeavour to manage legislative change by:
• Assigning responsibilities for researching legislative changes with State and Federal Authorities
• Participate in learning opportunities such as information sessions provided by Industry Stakeholder Groups, Unions, and relevant Authorities
• Seek advice from suitably qualified persons where required (such as Occupational Consultants)
• Attending conferences, trade shows etc. where possible
• Ensuring refresher training is undertaken where required
• Liaising with local Authorities as required

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd recognises the importance of reviewing the adequacy and effectiveness of the WHS Management System and objectives to identify opportunities for improvement.
Objective
Establish a Management Committee to review the WHS Management System and identify areas for improvement.
Policy
Management meetings will be held at regular intervals and will include the following agenda items:
• Review of internal and external audit results, inspection and other compliance programs
• Evaluation of legal compliance issues
• Results of participation and consultation from all levels – management, workers and contractors
• Performance evaluation of the WHS management system and objectives
• Status of incident reports, investigations, corrective and preventive actions
• Communication from interested parties, complaints – action taken status and suggestions
• Management of change
• Corrective Actions, Accountability and Time-frames
• Follow-up on previous management reviews

Meeting intervals/timeframes will be determined on a risk basis.
Meeting minutes will be recorded and results of these will be provided to Senior Management/ Directors/ Board Members.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd is dedicated to providing a workplace that is free of injury and illness and promotes a culture of safety first. No Dirt Pty Ltd is committed to making WHS an integral part of decision making in all operations.
No Dirt Pty Ltd will measure objectives based on the following:
• Reduction in Lost Time Injury rate annually
• Reduction in Lost Time Injury – average days lost
• Inspections/audits competed within specified time-frames
• Corrective Actions completed within specified time-frames
• Legislative Requirements met
• Emergency Management Plan practices undertaken within specified time-frames
• Worker satisfaction survey
• Review of consultative arrangements
Performance targets will be set specific to the workplace and incorporated into Position Descriptions and Performance Evaluation for individuals and organisation.

References:
WHS Act and Regulations 2011

The purpose of PPE is to protect the workers of No Dirt Pty Ltd from exposure to workplace hazards. No Dirt Pty Ltd will provide workers with suitable PPE for the site or where required for certain tasks at no cost to the worker.
PPE is not a substitute for more effective controls and it will only be considered when other means of protection are not reasonably practicable.
Objective
No Dirt Pty Ltd will endeavour to provide protection from workplace hazards by developing a system to manage the selection, use and maintenance of PPE where required.
Policy
No Dirt Pty Ltd will:
• Ensure PPE is suitable with regard to:
o Nature of the work
o Hazards associated with work
o Suitable size and fit
o Reasonably comfortable to wear for type of task and intended duration of task
o Maintained, repaired and replace to ensure it remains effective in minimising risk to workers
• Select quality PPE to meet legislative requirements and relevant Australian Standards
• Provide training, guidance, and assistance to supervisors and workers on the proper selection, use, care, and cleaning of approved PPE
• Develop and make accessible, instructions for selection, use, maintenance, cleaning of PPE
• Clearly designate areas where PPE is required and display signs
• Periodically re-evaluate the suitability of previously selected PPE
• Develop a system to inspect PPE to ensure it is clean, hygienic and in good working order
• Conduct inspection and checks as required to ensure PPE is being used by workers
• Review, update and conduct PPE suitability assessments whenever
o A job changes
o New equipment is used
o There has been an incident
o A supervisor, worker or Health and Safety Representative requests it
o Or at least every year
• Maintain records on PPE assignments and training

Workers of No Dirt Pty Ltd are required to wear PPE as instructed, not misuse or deliberately damage PPE, and inform management of any damage, defect or contamination of PPE that may render the PPE unusable.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd recognises its responsibility to provide and maintain a safe workplace, including the identification of hazards and control of risks associated with plant.
Objective
No Dirt Pty Ltd will take a consultative approach to ensure risks associated with plant, whether owned, leased or hired, are eliminated or reduced as far as practicable, and injuries to workers, contractors and visitors are minimised.
Policy
No Dirt Pty Ltd will endeavour to prevent injury and eliminate hazards associated with plant by ensuring:
• No plant is bought onto site and commissioned unless health and safety risks are controlled
• Plant is installed/commissioned by competent persons and risks during these activities are monitored
• Plant is used only for its designed purpose unless an assessment has been carried out by a competent person for any other proposed use
• Plant complies with WHS legislative requirements for guarding, operator controls, cleaning, maintenance and testing and other requirements as required
• A documented system is developed and implemented to identify hazards, conduct risk assessments where required, and select suitable controls for installation, commission, use, cleaning/maintenance and decommission/dismantling. Risk controls will be selected following a hierarchy of control:
o Elimination
o Substitution
o Engineering Controls
o Isolation
o Administrative Controls
o Safe work procedures
• Adequate training, information, instruction and supervision as required
• All persons obtain Licences to Perform High Risk Tasks where required
• Risk controls are reviewed whenever:
o Control is no longer effective
o Before any change likely to introduce new or different hazards that current controls will not adequately address
o A new hazard or risk is identified
o Results of consultation indicate a review is needed
o Where requested by workers or Health and Safety Representative
o As per manufacturer’s instructions

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
AS 4024 Series, 2006 – Safety of Machinery

Aim
No Dirt Pty Ltd is committed to the protection of personal privacy. Our commitment to privacy is demonstrated by our adhering to the 10 National Privacy Principles as outlined in the 1988 Privacy Act.
The personal information we collect is for the administration of providing you with our goods and services and to enhance and develop our relationship with you. The information we collect typically consists of contact details and job title or position.
Policy
No Dirt Pty Ltd will collect only information that is relevant and necessary and will collect the information in an unobtrusive manner. The information will not be used for any purpose other than that for which it was collected. From time to time we may need to disclose your information to service providers, agents, contractors and strategic partners to help us provide and market our services to you. If we do this we require these parties to protect your information the same way we do.
You are not required to provide us with any personal information when dealing with us. However, you need to be aware we may not be able to notify you in the event of any product recalls, or any product delivery issues.
No Dirt Pty Ltd will use a variety of physical and electronic security measures including restricting physical access to our offices, firewalls and secure databases to keep personal information secure from misuse, loss or unauthorised use or disclosure.
The Internet is not a secure environment. If someone sends us information, including their email address, via the Internet, it is sent at their own risk.
People have a right to access the personal information No Dirt Pty Ltd holds about them. Please contact us to ask for access to this information or if you have a complaint concerning the privacy of your information. For more information about our approach to privacy please contact us at:
No Dirt Pty Ltd:

Company address:

Privacy Officer:

Reference:
Commonwealth Privacy Act 1988

Aim
No Dirt Pty Ltd is committed to the protection of personal privacy.
Our commitment to privacy will be demonstrated by our adhering to the 10 National Privacy Principles as outlined in the 1988 Privacy Act.
Policy
No Dirt Pty Ltd will only collect information that is relevant and necessary. The information will be collected in an unobtrusive manner directly from workers. We will also collect information from referees in the initial hiring phase of employment.
Applicants for positions
Applicants will be asked to provide certain personal details. They will at no stage be obliged to provide details. However, omission of certain details may mean we are unable to assess their suitability for the job.
Information held will only be used to assess applicant’s suitability to the position. It is required so that we can organise remuneration and so we can provide appropriate care should you fall ill at work. The information will not be used for any purpose other than that for which it was collected and will only be disclosed to our insurers, the relevant banking institutions, and government bodies.
Workers
The information held for each worker will be as follows: name, date of birth, address, career details, references, tax file number, bank account details, any medical conditions or allergies, any other details relevant to the position.
Workers will at all times be allowed access to their file, which holds the personal information No Dirt Pty Ltd holds. We will endeavour to always hold accurate, up to date and complete information. Should workers find any errors, or need to update their personal details they will be able to have the information corrected.
Worker files are to be kept locked to ensure confidentiality.
Should workers have any complaints about the privacy of their personal information discussions can be held with the General Manager.

Reference:
Commonwealth Privacy Act 1988

The most effective way of reducing risks to health and safety in the workplace is through elimination. No Dirt Pty Ltd is committed to eliminating hazards before they are introduced into the workplace by the implementation of a WHS purchasing policy.
Objective
No Dirt Pty Ltd will ensure suitable consideration is given when purchasing equipment, materials, facilities, chemicals or contractors, which may have an adverse impact on health and safety.
Policy
No Dirt Pty Ltd will implement a purchasing policy that incorporates the following:
• Specific guidelines for any person who purchases, leases or hires goods and services
• Training provided for any person responsible for the above
• Consideration of the following:
o Consultation
o Specify WHS requirements with supplier before purchasing
o Determine WHS risks
o Conduct risk assessments
o Obtain WHS information, manuals, instructions, design specifications
o Compliance with legislation, Australian Standards etc
o Worker capability/training/licensing requirements
o Appropriate risk control strategies in place for use, transport and storage
o Choosing best practice/least hazardous options
o Review purchased item prior to accepting admission into workplace
o Adequate documentation/records are kept
o Documentation for the hiring of contractors or labour hire workers must include reference to site specific WHS risk, provision for WHS inductions, and records for the review of WHS performance

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd is committed to the provision of a written WHS management system and keeping records that meet legislative requirements.
Objective
To provide direction for the implementation of WHS document and record control at No Dirt Pty Ltd to ensure all legislative requirements are met and that all persons are using the latest WHS documentation.
Policy
No Dirt Pty Ltd will establish the following for the generation and management of WHS documents and records:
• Create an administration system (such as TRIM files) to contain documents
• Create a record control register to capture the following information:
o TRIM (or other file system) number
o Document number
o Document title
o Initial issue date
o Current version number
o Current version issue date
o Next review date
o Responsible officer

All printed documents are considered uncontrolled.

The documents are to be approved by the Managing Director and only nominated people shall have the authority to create and modify documents.

External documents such as Law Guides, Standards and Legislation are controlled through subscription to on-line databases, which maintain up-to date versions of all documents.

Health and safety records are controlled in accordance legislative requirements. Nominated persons shall have responsibility for holding, storing, retaining and disposition of WHS related records.

No Dirt Pty Ltd will ensure records are kept in line with specific legislative requirements for health monitoring data, injury records, Safe Work Method Statements, Notifiable Incidents and other specified matters. Records will be kept for the required timeframe and will be accessible for review by Regulatory bodies and/or Health and Safety Representatives as appropriate.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd believes that its workers are No Dirt Pty Ltd’s greatest assets. No Dirt Pty Ltd is committed to assisting injured workers to return to work as soon as medically appropriate and work with the medical community to help injured workers regain quality of life.

Objective
No Dirt Pty Ltd will develop a program to ensure injured workers return to work in a timely and safe manner.

Policy
No Dirt Pty Ltd will undertake the following in the case of a workplace injury:
• Ensure the injured worker’s right to confidentiality of medical information
• Ensure that no information will be used to discriminate against the injured worker
• Nominate a Return to Work (RTW) Coordinator who has
o Authority and time to adequately consult, liaise and make decisions with the relevant parties, subject to this policy and procedure
o Ability to communicate across cultures, including ethnicity, gender and age,
o No function in the role of a claims manager
o Has required training (two day RTW Coordinator training (approved by State Authority) within three months of their appointment
• Establish a return to work group, which will comprise the RTW coordinator, the injured worker (where medically able), the Health and Safety Representative and the union delegates
• Ensure RTW plans are completed within the legal timeframes
• RTW plans will:
o Commence as soon as possible after the likely time off work is known
o Be based on the advice of the worker’s own treating health practitioner/doctor, and the occupational rehabilitation provider
o Be developed with regard to the health and safety of co-workers
o Be developed in adherence to the risk management plan
o Be in compliance with the relevant legislation and agreed consultation procedures
o Be written using the Return to Work plan agreed format and provided to the worker and their health care provider
o Be regularly evaluated, monitored and updated by the RTW Group

No Dirt Pty Ltd will ensure the workers early return to work where it is safe to do so. Options for a RTW plan shall be in accordance with the following preferred order:
• Original duties within work area/shift, with modification of workstation and equipment where required
• Modified duties, hours, and/or work area
• Alternative duties with appropriate training
• Retraining or further training and/or education

Workers of No Dirt Pty Ltd must participate in RTW by:
• Obtaining appropriate medical treatment
• For work related injuries, obtain a Medical Certificate from their treating medical practitioner and provide appropriate workers compensation forms and documentation
• Contacting the PCBU as soon as possible after injury/illness
• Maintaining communication
• Assisting to identify suitable modified duties
• Accepting modified duties where agreed/reasonable
• Actively participating in return to work plans

No Dirt Pty Ltd will:
• Maintain a register of acceptable modified duties
• Make offers for modified duties in writing and provide these to the injured worker and healthcare practitioner. Written offers will be made using the State Authority approved Offer of Suitable Employment forms
• Not terminate the employment of an injured worker by reason of their injury or reasons that include their injury
• Educate workers in relation to the causes of the injury and subsequent risk controls
• Keep records as required by State Authority
• Display an “If you are injured” (or similar) poster for workers
• Ensure all workers are aware of responsibilities and rights in relation to RTW through training and education
• Manage disputes through agreed procedures and legislative requirements

References:
COMCARE Safety, Rehabilitation and Compensation Act 1988
COMCARE Safety, Rehabilitation and Compensation Regulations 2002

No Dirt Pty Ltd has an obligation to manage risks to health and safety for their workers, including remote or isolated workers. Remote or isolated workers include those workers who may not have the adequate assistance from rescue or emergency service workers or medical treatments whilst performing duties for No Dirt Pty Ltd.
Aim
No Dirt Pty Ltd is committed to the development of a system to ensure an effective risk management for workers who may be at increased risk with working remotely or in isolation.
Policy
No Dirt Pty Ltd will develop a system to:
• Identify persons/tasks working remotely or in isolation.
• Assess the risk to persons working remotely or in isolation. Consideration will be given to the following:
o Duration of task
o Time
o Existing communication systems
o Location
o Proximity to medical treatment facilities and emergency responders
o Nature of work
o Skills and Experience of workers
• Suitable controls will be selected for remote/isolated workers:
o Reducing time spent working remotely/in isolation wherever possible
o Develop list of tasks that are considered too risky for working in isolation
o Provision of effective and functional communication equipment
o Provision of distress alarms/beacons or other equipment as necessary
o Mobile phones
o GPS locators
o Reporting /checking-in procedures
o Other equipment specific to the tasks as required.
• All controls will be reviewed whenever:
o Control is no longer effective
o Before any change likely to introduce new or different hazards that current controls will not adequately address
o A new hazard or risk is identified
o Results of consultation indicate a review is needed
o Requested by workers or Health and Safety Representative

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
SafeWork Australia (2011) Managing the work environment and facilities: Code of Practice

No Dirt Pty Ltd is committed to the provision of a functional and effective WHS management system and as such, understands the value in seeking feedback on certain elements of this.
Objective
To provide direction for nominated persons to provide feedback via reports submitted to Senior Management on selected WHS management system elements.
Policy
No Dirt Pty Ltd will select nominated persons to report on the following:
Legislative:
• Injury reporting
• Notifiable incidents
• Health Monitoring
• Other legislated matters as relevant (such as Asbestos Removal Process, Plant registration etc)
• Reviews of risk controls
• Consultative arrangements

Non-legislative:
• WHS performance
• Results of audits
• Incident reports and investigation
• Corrective Actions
• Lost Time Injuries rates and times
• Return to Work statistics
• Hazard Identification
• Risk Assessments
• Safe Work Method Statements
• Preventative actions

References:
WHS Act and Regulations 2011

Risk is inherent in all No Dirt Pty Ltd functions. All No Dirt Pty Ltd personnel are responsible for managing the risks that relate to their particular area of work. Risks should be managed in a way that derives the best outcomes for No Dirt Pty Ltd and its stakeholders.
Objective
To embed principles of effective risk management into existing practices all levels of the organisation.
Policy
The following structure for risk management will apply:
• Where specific Regulations require certain controls, No Dirt Pty Ltd will ensure compliance with those matters
In consultation with relevant persons (including Duty Holders/Contractors):
• Hazard Identification:
o Identify reasonably foreseeable hazards that may pose risks to health and safety
• Manage risk
o Where risk cannot be eliminated, it will be minimised so far as is reasonably practicable
• Evaluate risks where required
o Compare estimated levels of risk against pre-established criteria (such as a risk matrix) and consider the balance between potential benefits and adverse outcomes
• Implement risk controls
o Selection of controls will follow a hierarchy:
 Substitution with less hazardous options
 Isolate persons from the hazards
 Use of engineering controls
o Where risk still remains:
 Implement administrative controls
o Where risk still remains:
 Use of Personal Protective Equipment
o Any one or combination of these controls will be used as appropriate.
• All controls must be fit for purpose, suitable for the nature and duration of task and installed, set-up and used correctly
• Risk controls will be reviewed whenever:
o Control is no longer effective
o Before any change likely to introduce new or different hazards that current controls will not adequately address
o A new hazard or risk is identified
o Results of consultation indicate a review is needed
o Where requested by workers or Health and Safety Representative

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Successfully managing health and safety in the workplace relies on commitment, consultation and co-operation. Everyone in the workplace needs to understand the need for health and safety, what their role is in making the workplace safer, and how they can fulfill their responsibilities and duties
Policy
No Dirt Pty Ltd allocates the following responsibilities:
PCBU – Officer (Board Member, Managing Director or other):
• Approval of WHS documentation
• Communication of WHS policies and objectives
• WHS Leadership
• Allocating sufficient WHS resources
• Reviewing WHS performance
• Providing direction for increasing WHS performance
• Establishing and promoting a WHS culture
• Legal obligations to provide and maintain a safe workplace
PCBU – Management:
• Integration of WHS into all decision making
• Consult with workers and other duty holders/contractors
• Plan, develop, implement, monitor and review WHS policies and programs
• Control risks
• Support WHS Committees
• Provide WHS Communication
• Discuss WHS at toolbox meetings
• Identify training needs and enable training as required
• Reporting and recording
• Liaise with relevant Regulatory Authorities
• Legal obligations to provide and maintain a safe workplace
All workers:
• Comply with WHS policies, procedures and programs
• Work in a manner that is safe and does not create risks to themselves or others
• Report and assist to rectify hazards
• Participate in consultative arrangements
• Legal obligations to not endanger others by their acts or omissions
WHS Committees
• Develop, monitor and review WHS policies and procedures
• Monitor and report on WHS performance
• Monitor changes in legislation
• Review Corrective Actions
• Provide WHS information to workers

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Under Work Health and Safety legislation a PCBU must ensure that the working environment is safe and without risks to health. Smoking and passive smoking pose serious health risks therefore No Dirt Pty Ltd is committed to providing a smoke-free work environment.
Objective
To achieve a smoke-free workplace to protect all workers, contractors and visitors from the effects of environmental cigarette smoke.
Policy
Smoking is prohibited on the premises including:
• Enclosed or partially enclosed areas
• Any area that is within 4 metres of where food is being prepared
• Any vehicles belonging to No Dirt Pty Ltd
• Near doorways, windows or vent ducts
• Within 4 metres of any entrance to a building

Persons who wish to smoke during work hours must only do so outside the workplace and in their scheduled breaks or other approved times.
It is recognised that while this initiative will provide a positive benefit to all workers, some workers may have difficulty in adjusting, particularly those whose smoking habit is a long-standing one. It should be noted that smokers are being asked to restrict their smoking in the workplace rather than stop smoking altogether. Every effort will be made to assist smokers to adapt to working conditions under this policy.
No Dirt Pty Ltd may promote quit programs, provide assistance with advice and information to quit smoking.
Adherence to this policy is a condition of employment. Workers who breach this policy will face disciplinary action and in some cases, prosecution under the State Tobacco Acts and relevant WHS legislation.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
SafeWork Australia (2011) Managing the Work Environment and Facilities: Code of Practice
National Occupational Health and Safety Commission’s Guidance Note on Elimination of Environmental Tobacco Smoke in the WorkPlace (NWHSC: 3019 (2003)

No Dirt Pty Ltd is committed to protecting the health, safety and welfare of our workers. We recognise that workplace stress is a health and safety issue and acknowledge the importance of identifying and reducing workplace stressors.
Objective
To identify and reduce risks in relation to stress and to manage the negative impact of stress.
Policy
No Dirt Pty Ltd will:
• Identify sources of workplace stressors
• Determine risks by describing the circumstances and exposure to risk and the potential effects
• Control risks by implementing risk controls to eliminate or reduce risks in relation to stress
• Consult with industry stakeholders, State Authorities, Health and Safety Representatives and workers in relation to stress risk controls
• Promote recognised stress management techniques
• Provide awareness raising and training for appropriate management of workers
• Establish reporting, issue and conflict resolution guidelines
• Recognise and support workers who may be experiencing work related stress
• Ensure injured workers receive treatment and assistance they require to return to work
• Reviewing systems work and risk control measures regularly, and in the event of an injury report in relation to stress.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
WorkSafe Victoria, Guidance Notes – Preventing stress Series

Australia has the highest incidence of skin cancer in the world – more than 380,000 people are treated for the disease every year. No Dirt Pty Ltd has a legal obligation to ensure the health and safety of all their workers, and that includes any worker who may be placed at risk when working outdoors.
Objective
Minimise the harmful impact of UV radiation when performing work outdoors.
Policy
To reduce the risk of injury from exposure to UV radiation, No Dirt Pty Ltd will develop a sun safety program to:
• Organise work to avoid the UV peak of the day wherever possible
• Provide natural or artificial shade wherever possible
• Provide appropriate protective clothing (covering as much skin as possible, UPF rating of 30+, protective glasses, broad-brimmed hats or caps with neck-flaps)
• Ensure all protective equipment meets sun protection factors/Australian Standards
• Provide sunscreen
• Develop training and awareness programs to include:
o Health effects of exposure to UV radiation and why outdoor workers are a high risk group
o Factors affecting levels of UV radiation
o Correct use of sun protection measures, and
o Early detection of skin cancer

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice
AS/NZS 1337 – 1992: Eye protectors for industrial applications
AS/NZS 1067 – 2003: Sunglasses and Fashion

Training is vital to assist workers to perform their work safely. No Dirt Pty Ltd will arrange training, which covers health and safety issues related to tasks being performed, as well as training in the overall approach to health and safety taken by our organisation.
Objective
To provide training to all workers and contractors to ensure they have the skills and competencies to work in a manner that is safe and without risks to health.
Policy

No Dirt Pty Ltd will:
• Conduct training needs analysis across the organisation
• Develop formal training needs and competencies for position requirements at all levels, including management
• Provide formal induction programs for new and transferred workers and contractors
• Use Registered Training Organisations (RTO) and appropriately accredited and approved courses/trainers
• Ensure training is competency based
• Record all training
• Review effectiveness of training
• Provide training for languages other than English and other relevant learning barriers
Training will include:
• All health and safety policies and procedures for the organisation
• Licenses and competencies to perform tasks
• Specific hazards and risk controls
• Consultation and communication arrangements
• Incident reporting and corrective actions
• Emergency Response

All managers and supervisors will be provided with additional training to ensure that they are aware of their responsibilities under the WHS Management System. This training includes legislative responsibilities for managers and supervisors, health and safety representatives training plus training in the principles of risk management.

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

No Dirt Pty Ltd recognises the risk to worker health and safety from exposure to bullying and has adopted a ZERO tolerance policy.
Policy
Bullying is defined as “repeated, unreasonable behaviour, directed toward workers, who may create a risk to health and safety in the workplace”
Bullying can include:
• Verbal abuse
• Demeaning language
• Threats
• Outbursts of anger or aggression
• Humiliation
• Physical or verbal intimidation
• Excluding or isolating workers
• Deliberately:
o Assigning meaningless tasks
o Unrealistic volume of tasks
o Withholding information that prevents persons from working effectively
o Changing rosters to inconvenience person
No Dirt Pty Ltd will engage a 3-part approach to bullying.
1. Prevention:
• Training workers about what constitutes bullying behaviour
• Creating awareness of the health and safety risks associated with bullying
• Encouraging reporting
2. Investigation:
• All reports will be investigated by suitably trained persons
• All cases will be investigated in a fair, unbiased manner following set guidelines
3. Control
• Control strategies will be put in place that include (where relevant):
o Re-assigning tasks/shifts/work locations
o Mediation (internal or external)
o Counseling
o Disciplinary action that could result in termination of employment
Responsibilities
Principal Contractors/Management:
• Be familiar with bullying policy and investigation procedure
• Remain impartial and treat all cases fairly
• Manage each case in a confidential and timely manner
• Respond to all reported cases
• Ensure prompt referral to support/mediation
• Oversee controls and follow-up as required
Workers:
• Report bullying to supervisor and/or complete bullying report form

References:
WHS Act and Regulations 2011
SafeWork Australia (2011) How to Manage Work Health and Safety Risks: Code of Practice

Act – A law (legislation) passed and enacted by a state or territory parliament, also commonly known as an Act of Parliament. Acts are the principal pieces of law covering, in this case, health and safety in the workplace.

Approved Code of Practice (COP) is a practical guide to achieving the standards of WHS required under WHS legislation. A COP applies to anyone who has a duty of care in the circumstances described in the code. Mostly, following an approved COP would achieve compliance with the health and safety duties in the WHS Act, in relation to the subject matter of the code. Approved COP’s are admissible in court proceedings under the WHS legislation. Compliance with the WHS legislation may be achieved by following another method, such as a technical or an industry standard, if it provides an equivalent or higher standard of WHS than the code.

AS/NZS 4801 – The joint Australian and New Zealand standard for Occupational health and safety management systems – Specification with guidance for use, published by Standards Australia International Ltd and Standards New Zealand.

Contractor – A contractor is any person (other than an No Dirt Pty Ltd worker) or a company performing work for, or on behalf of No Dirt Pty Ltd

Controlled document or record – Any document for which distribution and status are to be kept current by the issuer to ensure that authorised holders or users have available the most up to date version.

Corrective Action – A corrective action is an action, which is taken to eliminate the cause of an identified compliance breach or a hazard.

Hazard – A hazard is a source or a situation with a potential for harm in terms of human injury or illness, damage to property, damage to the environment, or a combination of these.

Hierarchy of Control – A hierarchical structure of actions that can be used to control risk, listed in order of effectiveness.

Incident – An incident is any unplanned event resulting in, or having a potential to result in injury, ill health, damage or loss.

Lost Time Injury (LTI) – An injury or illness that occurs in the workplace as a result of an activity, or exposure to a hazard and results in at least one full day absence from work.

LTI Average Days Lost Rate – The average days lost per LTI.

LTI Incident Rate – The rate of LTI injuries or illnesses expressed as per 100 workers

Manifest – A manifest is different from a hazardous chemical register. A manifest is a written summary of specific types of hazardous chemicals with physicochemical hazards and acute toxicity that are used, handled or stored at a workplace. A manifest is only required where the quantities of those hazardous chemicals exceed prescribed threshold amounts. Its primary purpose is to provide the emergency services organisations with detailed information they require and also contains site plans and emergency contact details.
The manifest must comply with the requirements of Schedule 12 of the WHS Regulations. A manifest quantity is the quantity referred to in Schedule 11 of the WHS Regulations, table 11.1, and column 5 for that hazardous chemical.

Safety Data Sheet (SDS) – A document containing important technical data and information regarding the chemical properties, hazards, risks, uses, storage, disposal, first aid and emergency requirements associated with a specific chemical substance or material. The manufacturer, supplier or importer of the chemical must provide a SDS to the workers who work with that chemical. SDS must be current – within 5 years of the issue date and meet specific legislated format requirements

OHSAS 18001 – International audit tool system intended to audit WHS management systems and provide international WHS benchmarks.

PCBU stands for “Person who conducts a business or undertaking’”. The definition of a PCBU is similar to an employer, however it is termed PCBU to ensure other relevant relationships (such as someone who commissions work, or a landlord) are recognised under the WHS legislation.

WHS Documents – Include, but not limited to policies, procedures, guidelines, programs, agreements, forms, checklists, templates, risk assessments and safe work procedures.

WHS Records – Include, but not limited to audit reports, workplace inspections, risk assessments, safe work procedures, training plans and registers, WHS meeting minutes, emergency evacuation reports, health monitoring reports, document control registers, inspection testing and monitoring reports and corrective action registers.

Placard – A sign or notice that is displayed in a prominent place, next to a container or storage area for hazardous chemicals at a workplace. It contains information about the hazardous chemical/s in containers or in a storage area. Placards are placed on trucks / vehicles transporting Dangerous Goods and/or Hazardous Chemicals.

Regulations – Regulations are law that is created under the authority of an Act. Regulations are subordinate to an Act and are the secondary level of law covering, in this case, health and safety in the workplace.

Risk – Risk is a combination of the likelihood and consequences of any injury or harm occurring.

JOB DESCRIPTION

POST: SCHOOL CLEANER

SITE: ____________________________________

RESPONSIBLE TO: NO DIRT CLEANING SERVICES

HOURS OF DUTY: (47 WEEKS) DEPENDENT ON CONTRACT/SITE
5 DAYS MONDAY – FRIDAY DURING TERM TIME PLUS SCHOOL HOLIDAY CLEANS AND SUMMER HOLIDAYS BY ARRANGEMENT WITH THE NDCS.
HOLIDAYS TO BE TAKEN OUTSIDE THE NORMAL SCHOOL TERM DATES (I.E. DURING SCHOOL HOLIDAY PERIODS ONLY.
THE CLEANING TEAM AS A WHOLE IS RESPONSIBLE FOR MAINTAINING HIGH STANDARDS OF CLEANLINESS THROUGHOUT THE SCHOOL. EACH CLEANER WILL BE RESPONSIBLE FOR AN AREA AND WILL BE EXPECTED TO CLEAN TO THE FREQUENCY AND STANDARD SET OUT. AT THE DIRECTION OF THE NDCS OR PRINCIPLE, CLEANING STAFF WILL CLEAN OTHER AREAS AS REQUIRED…
NDCS WILL DELEGATE THE MONITORING OF THE CLEANING TO THE SITE MANAGER AND IT IS HIS RESPONSIBILITY TO ENSURE THAT HIGH STANDARDS OF CLEANLINESS ARE REACHED AND MAINTAINED. FROM TIME TO TIME NDCS WILL ALSO CARRY OUT SPOT CHECKS BY QUALITY CONTROL OFFICER ON ANY ASPECT OF CLEANLINESS WHEN REQUIRED.

MAIN DUTIES – DAILY

1. TOILET AREAS:

• CLEAN LAVATORY BASINS WITH APPROPRIATE CLEANER PROVIDED.
• CLEAN INSIDE AND OUTSIDE SURROUNDS OF SINKS
• CLEAN, WASH AND DISINFECT ALL SEAT, PAN & BOWL INCLUDING ALL PIPES AROUND BOWL
• CLEAN TAPS
• REFILL TOILET DISPENSERS IN ALL CUBICLES
• CHECK & REFILL SOAP DISPENSERS
• REFILL HAND PAPER TOWELS IN EACH DISPENSER
• WIPE TILES
• CLEAN & POLISH MIRRORS
• WIPE PAINTWORK
• EMPTY RUBBISH BINS AND CLEAN BINS WHEN REQUIRED
• CLEAN AND MOP FLOOR WITH APPROPRIATE CLEANER AND BLEACH AS INSTRUCTED
STRICTLY NO DISINFECTANTS TO BE USED ON FLOORS, ONLY SPECIFIED FLOOR CLEANERS TO BE USED.

2. CLASSROOMS/ART ROOM / MUSIC ROOM/ STAFF ROOM/ OFFICES/ MEETING ROOMS AND LIBRARY AREAS:

• VACUUM (SPOT CLEAN WHERE NECESSARY)
• HARD FLOORING – DUST CONTROL SWEEP OR VACUUM, DAMP MOP, CLASSROOMS EACH SHIFT.
• FURNITURE / DESKS – DAMP WIPE (ALL REMOVABLE FURNITURE E.G. TROLLEYS MUST BE PULLED OUT AND CLEANED UNDER)
• FIXTURES & FITTINGS – DUST AND DAMP WIPE (INCL. SKIRTING, PIPES, WINDOW LEDGES)
• BINS – EMPTY DAILY AND DAMP WIPE MONTHLY
• CLEAN INSIDE AND OUTSIDE SURROUNDS OF SINKS
• DOORS – REMOVE MARKS FROM GLASS, DOORS AND WALLS
• CLEAN TELEPHONES, DRY WIPE (MICROFIBER CLOTH ONLY) COMPUTER MONITORS

3. CORRIDORS:
• HARD FLOORING – DUST CONTROL SWEEP OR VACUUM, DAMP MOP CLASSROOMS PER DAY
• FURNITURE / DESKS – DAMP WIPE (ALL REMOVABLE FURNITURE E.G. TROLLEYS MUST BE PULLED OUT AND CLEANED UNDER)
• FIXTURES & FITTINGS – DUST AND DAMP WIPE (INCL. SKIRTING, PIPES, WINDOW LEDGES)
• DOORS – REMOVE MARKS FROM GLASS, DOORS AND WALLS

4. STAIRS: IF APPLICABLE

• VACUUM CARPET (SPOT CLEAN WHERE NECESSARY)
• HARD FLOORING – DUST CONTROL SWEEP OR VACUUM, DAMP MOP 3 CLASSROOMS PER DAY
• FURNITURE / DESKS – DAMP DUST (ALL REMOVABLE FURNITURE E.G. TROLLEYS MUST BE PULLED OUT AND CLEANED UNDER)
• FIXTURES & FITTINGS – DUST AND DAMP WIPE (INCL. SKIRTING, PIPES, WINDOW LEDGES)
• DOORS – REMOVE MARKS FROM GLASS, DOORS AND WALLS

5. ART ROOM / SICK BAY / CANTEEN/KITCHEN:

• CLEAN AND DISINFECT SINKS INSIDE AND OUTSIDE WITH APPROPRIATE CLEANER
• WIPE AND DISINFECT WORK ALL SURFACES, KITCHEN UNITS AND TILES
• POLISH MIRRORS
• WIPE WINDOWSILL
• CLEAN LAVATORY BASIN WITH APPROPRIATE CLEANER PROVIDED
• CLEAN AND MOP FLOOR
• CLEAN TELEPHONES

6. ANY OTHER APPROPRIATE DUTIES AS REQUIRED BY THE NDCS/PRINCIPAL/BUSINESS MANAGER

7. SPECIAL INSTRUCTION BY NDCS.

NO SPRAY & WIPE TO BE DONE IN ANY OF MY SCHOOLS, STRICTLY BUCK WITH 3 TO 5 – LITRES OF HOT WATER, WITH APPROXIMATELY 100- 200 MILLS DETERGENT OR DISINFECTANT, CHEMICALS MUST BE ROTATED ON A DAILY BASIS! CLEAN MICROFIBER CLOTH. ALL CLOTHS MUST BE WASHED AFTER USE AND HUNG UP TO DRY FOR NEXT DAY USE. REMEMBER NO CHEMICALS TO BE MIXED, UNLESS AUTHORISED BY NDCS, SO IF YOU ARE NOT SURE ASK.
*NOTE: COLOUR CODING SYSTEM IN PLACE AND MUST ADHERED TOO AND WITHOUT FAIL!
SYSTEM OF CLOTHS, MOPS AND MOP BUCKS MUST IN PLACE.
RED TOILETS, BLUE FOR TABLE/BENCH TOPS, GREEN KITCHENS AND YELLOW FIRST AID/SICK BAYS
BLEACH: CAN ONLY BE USED ON FRIDAYS, ONCE AGAIN WITHOUT EXCEPTIONS, ALL CLEANERS ARE TO ENSURE STAFF & CHILDREN ARE OUT OF ROOM/AREA TO BE CLEANED
WHEN MOPPING FLOORS, WET FLOORS SIGNS MUST USE AND DISPLAYED IN CORRECT MANNER ONCE FLOORS OUR DRY PLEASE PUT AWAY IN CLEANERS CUPBOARDS FOR NEXT SHIFT.

N.B THIS JOB DESCRIPTION CONTAINS THE MOST IMPORTANT DUTIES AND TASKS REGARDING THE JOB TO BE DONE. IT IS NOT AN EXCLUSIVE / EXHAUSTIVE LIST.

CRITERIA

SKILLS/ABILITIES/KNOWLEDGE

• ABILITY TO CARRY OUT GENERAL CLEANING DUTIES AS DETAILED IN THE JOB DESCRIPTION.

• IS PUNCTUAL AND RELIABLE.

• ABILITY TO MANAGE TIME EFFECTIVELY TO COMPLETE TASKS TO A HIGH LEVEL.

• ABILITY TO PRIORITIES WORK.

• ABLE TO WORK WITH MINIMUM SUPERVISION.

• ABILITY TO WORK BOTH ALONE AND WITHIN A TEAM TO ACHIEVE SPECIFIED STANDARDS.

• BE FLEXIBLE TO CHANGING DEMANDS OF THE POST.

• TAKE PRIDE IN A JOB WELL DONE.

• ABILITY TO DEMONSTRATE AN UNDERSTANDING OF WHY EQUAL OPPORTUNITIES ARE IMPORTANT IN EMPLOYMENT AND SERVICE DELIVERY.

• ABILITY TO RESPECT AND VALUE THE DIFFERENT EXPERIENCES, IDEAS AND BACKGROUNDS OTHERS CAN BRING TO WORK AND TEAMS.

• ABILITY TO DEMONSTRATE AN UNDERSTANDING OF WHY CUSTOMER CARE IS IMPORTANT IN EMPLOYMENT AND SERVICE DELIVERY.

• HAVE AN AWARENESS OF AND DISPLAY A COMMITMENT TO THE RELEVANT LEGISLATION AND GUIDANCE IN WORKING PRACTICES IN RELATION TO THE SAFEGUARDING OF CHILDREN AND YOUNG PEOPLE.

• TO UNDERTAKE ANY TRAINING RELEVANT TO YOUR ROLE.

• MUST BE IN GOOD HEALTH.

QUALIFICATIONS/EXPERIENCE
• ABLE TO COMMUNICATE CLEARLY, UNDERSTAND AND FOLLOW INSTRUCTIONS.

• EXPERIENCE OF UNDERTAKING GENERAL CLEANING DUTIES.

CLEANERS JOB DESCRIPTION:

1. THOROUGHLY CLEANING AREAS TO THE REQUIRED SPECIFICATION, AS DIRECTED, USING CORRECT TECHNIQUES AND CLEANING EQUIPMENT.

2. SAFE REMOVAL OF LITTER AND WASTE TO ALLOCATED DISPOSAL POINTS, TAKING PARTICULAR CARE WITH LIQUIDS, BROKEN GLASS OR OTHER SUBSTANCES, WHICH MAY BE UNSAFE TO OTHER STAFF OR PUPILS.

3. LOCKING AND UNLOCKING WINDOWS AND DOORS AS DIRECTED. CHECKING OF ALL AIR-CONDITIONERS AND HEATERS ENSURING ALL TURNED OFF.

4. UNDERTAKING TRAINING IN USE OF METHODS, MATERIALS AND EQUIPMENT, AS INSTIGATED BY NDCS.

5. WORKING SAFELY USING CORRECT WARNING SIGNS, PROTECTIVE CLOTHING AND SAFETY EQUIPMENT, BEING MINDFUL OF HAZARDS TO OTHER STAFF AND PUPILS. COMPLIANCE WITH THE HEALTH & SAFETY PRACTICES OF THE SITE.

6. REPLENISHING SUPPLIES OF TOILETRIES, PLASTIC BAGS ETC., AS DIRECTED.

7. ENSURING ALL CONTAINERS OF CLEANING AGENTS IS CORRECTLY LABELLED BEFORE USE AND ARE USED SAFELY AND IN COMPLIANCE WITH MANUFACTURERS WRITTEN INSTRUCTIONS AND THAT ALL CHEMICALS ARE SECURELY STORED AWAY WHEN NOT IN USE.

8. EMPTYING VACUUM CLEANERS AND BUFFER VACUUM BAGS AT THE START OF EACH SHIFT. CLEANING AND CHECKING ALL EQUIPMENT BEFORE EACH USE, CHECKING CABLES FOR WEAR AND TEAR AND STORING AWAY IN A SUITABLE SAFE AREA. NOTIFYING SUPERVISOR/NDCS OF ANY FAULTS FOUND.

9. ENSURE MOPS, CLOTHS ETC., ARE WASHED AND LEFT TO DRY AS APPROPRIATE AT THE END OF EACH SHIFT.

10. REPORTING IMMEDIATELY TO YOUR SUPERVISOR/NDCS ANY DEFECTIVE ELECTRICAL SOCKETS, LIGHTING, VANDALISM ETC., IN YOUR CLEANING AREA.

11. ENSURING SUPERVISOR IS AWARE OF LOW STOCK LEVELS OF MATERIALS AND EQUIPMENT FOR WHICH YOU ARE RESPONSIBLE.

12. EACH CLEANER IS RESPONSIBLE IN ASSISTING IN KEEPING CHEMICALS AND CLEANING MATERIALS AND EQUIPMENT STORAGE AREAS IN A CLEAN AND TIDY CONDITION.

13. COVERING ON A ROTA BASIS FOR ABSENT COLLEAGUES WHEN REQUIRED, WHICH MAY INVOLVE SOME CHANGE IN HOURS/TIMES.

14. ANY OTHER RELATED DUTIES, AS DIRECTED BY YOUR SUPERVISOR/NDCS.

SPECIAL CONDITIONS:

PERSON SPECIFICATION FOR SCHOOL CLEANER

EXPERIENCE:

• EXPERIENCE OF CLEANING IN A PROFESSIONAL/WORK ENVIRONMENT

• USE OF BUFFING, AUTO SCRUBBERS, CARPET EXTRACTION, SCRUBBING AND STEAM CLEANING EQUIPMENT AND VACUUMING EQUIPMENT

QUALIFICATIONS OR TRAINING:

• NONE – WILLING TO UNDERGO APPROPRIATE TRAINING
PRACTICAL SKILLS:
• ABILITY TO UNDERSTAND AND COMPLY WITH WORK INSTRUCTIONS (WRITTEN AND VERBAL)

• METHODICAL APPROACH TO CLEANING

• ABILITY TO FOLLOW MANUFACTURERS’ INSTRUCTIONS WITH REGARD TO CLEANING CHEMICAL USAGE

PERSONAL QUALITIES & ATTRIBUTES:

• FLEXIBLE

• METHODICAL

• PRACTICAL

• CAPABLE OF MODERATE PHYSICAL ACTIVITY, I.E. USE OF BUFFING AND VACUUMING EQUIPMENT

• ABLE TO APPLY HEALTH AND SAFETY PROCEDURES.

• CAPABLE AND WILLING TO WORK ON OWN INITIATIVE.

5. OTHER ESSENTIAL REQUIREMENTS/BIO HAZARDS

• ABLE TO DEAL WITH ALL TYPES OF CLEANING WHICH MAY INVOLVE DEALING WITH EXCREMENT AND VOMIT/BLOOD ON OCCASION (SUITABLE PROTECTIVE CLOTHING WILL BE SUPPLIED) PPE EQUIPMENT

ESSENTIAL DESIRABLE
EDUCATIONAL ACHIEVEMENTS, QUALIFICATIONS AND TRAINING • ABLE TO COMMUNICATE CLEARLY AND FOLLOW INSTRUCTIONS.

JOB RELATED KNOWLEDGE, APTITUDE AND SKILLS • ABILITY TO PRIORITIES WORK
• ABILITY TO MANAGE TIME EFFECTIVELY.
EQUAL OPPORTUNITIES • AN UNDERSTANDING OF AND COMMITMENT TO EQUALITY OF OPPORTUNITY.
PERSONAL QUALITIES • ABILITY TO COMMUNICATE WITH A WIDE RANGE OF PEOPLE.
• INITIATIVE AND THE ABILITY TO WORK WITHOUT SUPERVISION.
• WORK AS PART OF A TEAM.
• BE FLEXIBLE TO CHANGING DEMANDS OF THE POST.
• TAKE PRIDE IN A JOB WELL DONE. • BE HAPPY, HAVE A SENSE OF HUMOR
PHYSICAL • MUST BE IN GOOD HEALTH.

Anti Theft Policy:

1. Policy: No Dirt Pty Ltd is anti-fraud and anti-corruption.
No Dirt Pty Ltd is strongly committed to principles of accountability and transparency to all stakeholders. Included in this commitment is a ‘zero-tolerance’ opposition to all forms of corruption and fraud.
No Dirt Pty Ltd has an obligation to customer/clients to ensure that all money, food electronic equipment is secured given director/supervisor/head cleaner NDPL LOCKED AWAY FOR SAFE KEEPING are NOT used for their articulated purposes and that processes FILLING THERE BELLY fraud against the NDPL is prevented and mitigated against.
No Dirt Pty Ltd understands that, corruption is one obstacle to economic and social justice. We seek to promote ethical behavior in the. All staff must take care to avoid participating in practices which promote corruption in the public, private or not-for-profit sectors in Australia
2. Rationale
This policy is designed to clearly articulate:
• No Dirt Pty Ltd opposition to all forms of corruption and fraud;
• Measures taken to prevent fraud and corruption within the organisation;
• Processes for reporting suspicions or accusations of corruption or fraud by
• No Dirt Pty Ltd staff or representatives;
Fraud is dishonestly obtaining a benefit, or causing a loss, by deception or other means. Corruption refers to “the misuse of entrusted power for private gain”. Commonly this includes bribery or blackmail through the withholding or providing of services in return for personal gain.

3. Prevention
No Dirt Pty Ltd staff should take all appropriate efforts to prevent and avoid corruption or fraud, or the appearance of such, in their work. This includes prevention of the misuse of funds or other property of Palms Australia, including intellectual property and stakeholder information protected under which are designed to ensure financial transactions are in line with No Dirt Pty Ltd commitment to accountability.

No Dirt Pty Ltd:
Coordinators, Managers and Directors of the NDPL are expected to be familiar with the Risk Management Matrix, particularly where it is related to their primary area of work.
All new policies should be written with consideration of risks associated with the potential for financial wrongdoing or impropriety.
4. Reporting (whistle-blowing)
Any individual with suspicions of corruption or fraud by a member staff NDPL or trust, should immediately raise their concerns with the company Director. Such contact shall be handled confidentially and the “whistle-blower” will be contacted immediately so that the concerns may be properly understood and contextualised. The “whistle-blower” shall not be identified to the accused staff member during the investigation without their consent.
5. Response to accusations of fraud
NDPL will investigate the truth of any accusation immediately, taking steps where appropriate to prevent future or ongoing fraud, or cover-up of misdoings.
Where a staff has been accused of fraud, NDPL may take legal action to recover all losses, including legal fees. If appropriate a case may be referred to law enforcement agencies. Such action will be at the discretion of the NDPL/any client

6. Policy Review
This policy will be reviewed at least every three years. The most recent review was conducted in December 2013

I _______________________ (Worker’s name) have read the policies in the No Dirt Pty Ltd Policy Manual. After reading the Policy Manual I have had the opportunity to raise any questions or issues that required clarification with my PCBU. I confirm that I understand the policies in the Manual and that I am aware that breaches of these policies will be subject to disciplinary action, including possible termination of employment.

Worker’s Signature ____________________________ Date __________

Witness’ Name ________________________________ Date __________

Witness’ Signature ______________________________